Poland Board of Selectmen
Minutes of Meeting
March 6, 2012
CALL TO ORDER/PLEDGE OF ALLEGIANCE
Chairman Erland Torrey called the meeting to order at 7:00PM with Selectmen Wendy Sanborn, Larry Moreau, Lester Stevens and Steve Robinson present. The Town Manager and Recording Secretary were also present.
Minutes of Previous MeetingS - February 16, 2012 and February 21, 2012 - Not available.
APPOINTMENTS
Acceptance of Resignation – Selectman Moreau moved to accept Richard Haslip’s resignation from the Conservation Commission. Selectman Robinson seconded the motion. Discussion: none
Vote: 5-yes 0-no
Interviews - Don Stover and Michael Murphy (Mr. Murphy was not present).
Appointment(s) - Selectman Moreau moved to appoint Don Stover to the Conservation Commission with a term set to expire on July 1, 2014. Selectman Sanborn seconded the motion. Discussion: none
Vote: 5-yes 0-no
Selectman Moreau moved to accept Michael Murphy as an associate member of the Conservation Commission. Selectmen Robinson seconded the motion. Discussion: Selectman Sanborn discussed with Board whether or not they are the ones who decide who is to be an associate member. Consensus of the Board is that the committee itself makes decisions on associate members. Selectman Moreau moved to amend his motion to request that Mr. Murphy’s information be forwarded on to the Conservation Committee for their review. Selectman Robinson seconded the motion. Discussion: none
Vote: 5-yes 0-no
Recognition of Visitors (A list of visitors who attended the meeting are attached to these minutes.)
Reports and Communications
Town Manager’s Report – In addition to a written report, the manager provided a verbal summary of activities that took place subsequent to submitting her report.
- The Board will hold an executive session at their next meeting for the purpose of conducting a five month appraisal review of the Town Manager. The meeting will begin at 6:30pm.
Financial Reports FYE 2012
- Due to conflicting information in the report, Selectman Sanborn would like to know what the exact expense overage was for the digital mapping.
- Selectman Moreau would like to know if the revenue for account 4030 (CD debris), is being posted elsewhere or if there is actually nothing coming in.
Communications - the following materials were included in the meeting packets:
Letter to MMEHT - Service Representative’s Conduct – the Board shall address this issue after the Annual Town Meeting is held.
Letter of Response to RSU #16 - Snow Plowing Request
OLD BUSINESS
Auditor's Summary of FY11 Audit - Auditor Ron Smith was present and stated that the Town is financially stable. The debt portfolio is high but not excessive compared to other towns of similar size and infrastructure but strongly recommended that the town not take on any new debt at this time. He noted that there are some policy and procedural items that need to be worked on at this time, but overall the Town is in good standing. Chairman Torrey questioned how much the Town should have in an overlay annually and Mr. Smith responded that the Town should have only what is needed, no more.
Ricker Trust – H. M. Payson / Fund Management – Signing of Documents – Selectman Moreau moved that the Board, in their capacity as trustees of the Ricker Trust, sign the documents for H. M. Payson to proceed with the investments of the Ricker Trust funds. Selectman Robinson seconded the motion. Discussion: none
Vote: 4-yes 0-no (Selectman Sanborn not present at the table for the vote.)
FEMA – Flood Plain Maps / CEO Explanation on Updated Maps – CEO Nick Adams stated that only the aerial maps changed and will not be available until 2013. Use of the 1996 maps will continue until the new maps are available.
Conservation Easement – Authorization to submit to Town Attorney for Review – Selectman Moreau moved to authorize that the conservation easement go to the Town Attorney for review. Selectman Stevens seconded the motion. Discussion: none
Vote: 5-yes 0-no
Community Service Award – Reminder to Board to submit nominations they may have for the award.
New Business
Citizen’s Petition – Whaleback Road – Resident Michelle Arsenault submitted to the Board a Citizen’s Petition request to put before the townspeople the authorization to deem Whaleback Road a town road. Many items were discussed regarding whether or not the Whaleback Road had met all the necessary requirements to go before the townspeople. CEO Adams stated that the application still needs to go before the Planning Board for their approval and that deeds and verification of ownership need to be provided. Selectman Moreau moved to approve the petition for Whaleback Road to become a Town road and place it on the warrant for the 2012 Town Meeting. Selectman Sanborn seconded the motion. Discussion: none
Vote: 0-yes 5-no Motion failed.
Proposed CLUC Ordinance Amendments - Selectman Moreau moved to accept all proposed Comprehensive Land Use Code amendments as presented. Selectman Robinson seconded the motion. Discussion: none
Vote: 5-yes 0-no
Urban Insight Software for the Code Enforcement Office - The consensus of the Board is that they support the move to upgrade the software used in the Code office.
Final Presentation of FY13 Budget - The manager stated in presenting the final budget package that there was a significant change due to an error made in the initial budget calculations. The projected mil rate is now 13.43.
Selectman Sanborn moved to approve that $50,000 is allocated to the Capital Improvement Plan for road improvements. Selectman Moreau seconded the motion. Discussion: none
Vote: 5-yes 0-no
Selectman Moreau moved to approve the amended budget FYE 2013 as presented. Selectman Robinson seconded the motion. Discussion: none
Vote: 5-yes 0-no
Draft Annual Town Meeting Warrant Articles – John Cleveland was present to share with the Board the article that involves an amendment to the Poland Spring Bottling Company TIF Districts I & II. There will be a public hearing held on March 20, 2012 at 7:00 PM.
ASSESSING BUSINESS
Abatements (1) – Selectman Moreau moved to approve the abatement for account 2492, map 34, lot 14 in the amount of $3,038.46. Selectman Stevens seconded the motion. Discussion: none
Vote: 5-yes 0-no
PAYABLES - Selectman Moreau moved to approve the bills payable in the amount of $143,582.24. Selectman Stevens seconded the motion. Discussion: none.
Vote: 5-yes 0-no
ANY OTHER BUSINESS – The Manager asked for the Board’s approval to have Richard Goss speak at the Annual Town Meeting. The consensus of the Board is that he will be allowed to speak as long as he is brief.
Adjourn - Selectman Moreau moved to adjourn at 9:34PM. Selectman Robinson seconded the motion. Discussion: none
Vote: 5-yes 0-no
Recorded by: Nikki M. Pratt
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